Where Microsoft Teams meeting recordings are stored and who can view or download them
Microsoft Teams recordings are saved either to the meeting organizer’s OneDrive or the Team’s SharePoint site depending on meeting type. Regular (non-channel) meeting recordings go to the organizer’s OneDrive > Recordings folder; channel meeting recordings go to the Team’s SharePoint channel Documents/Recordings area. Internal invitees normally receive viewing access, external attendees generally need the recording shared explicitly, and Microsoft currently advises that only the meeting organizer can download a recording through Teams.
What to know
- Regular meeting recordings are stored in the organizer’s OneDrive > Recordings folder.
- Channel meeting recordings are stored in the Team’s SharePoint site under the channel Documents/Recordings area.
- Internal invitees normally get viewing access; external guests usually need the file explicitly shared.
- Microsoft currently states that only the meeting organizer can download a recording through Teams.
- OneDrive/SharePoint permissions and org policies can change who can view or download recordings.
Where recordings are stored
Regular (non-channel) meetings: recording files are saved to the meeting organizer’s OneDrive in a Recordings folder, even if someone else started the recording. Channel meetings: recordings are saved to the Team’s associated SharePoint site under the channel’s Documents/Recordings area.
Who can view recordings
Internal attendees invited to the meeting normally receive view access automatically. Guests and external attendees do not typically get automatic access and must be explicitly granted permission. Access to channel recordings follows the channel’s SharePoint permissions.
Who can download recordings and how permissions affect that
Microsoft’s current guidance says only the meeting organizer can download a meeting recording directly from Teams. Other attendees generally have viewing (not download) permissions in Teams; OneDrive/SharePoint permissions or organizational policies can further allow or block downloads. With Teams Premium or eligible Copilot licensing, organizers may have additional access restriction options for supported meetings (for example restricting recordings to specific people).
Frequently asked questions
If someone else started the recording, where is the file stored?
It’s stored in the meeting organizer’s OneDrive Recordings folder. The starter of the recording does not change the storage location.
Do external attendees automatically get access to the recording?
No. External attendees and guests typically must be explicitly granted access; internal invitees normally receive viewing access by default.
Can co-organizers or presenters download the recording?
Microsoft currently says only the meeting organizer can download a recording through Teams. Depending on OneDrive/SharePoint permissions, others might be able to download the file from those storage locations if granted sufficient access.
Where do channel meeting recordings follow for access control?
Channel recordings follow the Team’s SharePoint permissions for that channel—access is controlled by the channel/site permission settings.