Microsoft Teams recordings: access, storage, and best practices
Microsoft Teams can record meetings so participants can replay or review sessions later. Recordings are stored in your Microsoft 365 file services and access is controlled by file permissions. For teams and coaches, understanding where recordings live and how to manage permissions helps preserve privacy and maintain an organized archive.
What to know
- Teams recordings are stored in Microsoft 365 (OneDrive for non-channel meetings, SharePoint for channel meetings).
- File permissions control who can view, share, or download a recording.
- Always notify participants before recording and check organizational policies on consent.
- Organize and back up important recordings for preservation and easier replay.
- Use descriptive file names and folder structures to keep a usable archive.
Where Teams recordings are saved
Recorded meetings are stored in Microsoft 365 storage tied to the meeting type: non-channel meeting recordings are typically saved to the organizer’s OneDrive, while channel meeting recordings are saved to the team’s SharePoint library. File names usually include the meeting title and date, and administrators can apply retention or lifecycle policies.
Who can access and share recordings
Access to a recording depends on the file’s storage location and its permissions. Meeting organizers and people granted access (via links or shared permissions) can view or download recordings. Team owners and site administrators may also have access through SharePoint or OneDrive permissions.
Practical tips for teams and coaches
Announce recordings and get consent before starting. Use clear file names and organized folders so sessions are easy to find. Download and back up important recordings to a private archive for long-term preservation, apply access controls, and set retention rules to manage storage and privacy.
Frequently asked questions
How do I start or stop a recording in Microsoft Teams?
From the meeting controls, the organizer or a participant with permission can start or stop recording. Announce recording to participants before you begin. Refer to your organization’s Teams guide for exact steps and roles.
Where will I find a recording after the meeting ends?
Non-channel meeting recordings are usually saved to the organizer’s OneDrive; channel meeting recordings are saved to the team’s SharePoint site. The meeting chat typically includes a link to the recording once it’s processed.
Who can watch or download a meeting recording?
Anyone who has been granted permission to the file in OneDrive or SharePoint can view or download it. Permissions can be shared via links or managed by owners and administrators.
Should I keep a local or separate archive of important recordings?
Yes. For long-term preservation, compliance, or coaching review, download critical recordings and store them in a secure, organized archive with controlled access and backups.